How do I create an event?

This article shows group managers how to create an event.

Events are included with the Pro and Enterprise plans, and are also available as a paid add-on for Plus plan subscribers. To learn more about Be Collective's subscription plans, please see the Help Centre article linked below:

Be Collective's product plans & pricing

Quick tip: Adding events is a great way of grouping multiple opportunities that take place under the same umbrella, like a fun run or festival.

Create an event

1. Open your group management page
2. Click Create event in the group action bar

Alternatively:

1. Open your group management page

2. Open the Events tab

3. Click Create new event

Fill out all the details, including the name of the event and a special banner. You can have the event run on multiple days or one.

For Organiser, you can organise an event on behalf of another group, for example Sabre Corp Fun Run for Sue's Farm.

Can I create an event in the past? Yes, you can! If you'd like to set up an event and opportunities that took place in the past for reporting purposes, all you need to do is select the appropriate date or date range for both your event and opportunities.

Once this is done, you can assign volunteers to the past shifts to record the hours they contributed.

Don't forget to add opportunities to your event — you'll need at least one in order to publish the event.

If you are not yet ready to publish, click Save as Draft. When you're ready, click Save & Publish.

At the moment you won't be able to add existing opportunities to events, so return to this screen when you are ready to add opportunities under this event.

Quick tip: You'll need to create an opportunity in order to publish the event.

If you don't have one, you can save the event as a draft and then create a generic opportunity without shifts to promote your event, then add opportunities and assign volunteers when you are ready.