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How do I sync my volunteer schedule with my personal calendar?

This article explains how to keep track of your volunteer shifts through personal calendar syncing.

How to Sync Your Volunteer Schedule with Your Personal Calendar

Keeping track of your volunteer activities is easy when you sync your Be Collective schedule to your personal calendar. Follow these simple steps to integrate your schedule with supporting calendar apps.

Open Sync to personal calendar

  1. Open My dashboard, then My volunteering

  2. Open the Schedule tab

  3. Click Sync to personal calendar (top right of the calendar toolbar)

Image (upload to HubSpot): My volunteering Schedule — Sync to personal calendar highlighted — calendar-01-sync.png

You can also open the same modal from your Volunteer profile, beneath Upcoming Shifts.

Please note: the sync option produces a public calendar subscription link. Do not share it unless you are comfortable with others viewing your volunteer schedule. Your name and personal details are not included — only shift times and opportunity names.

Option 1: Import the calendar URL

  1. In the Sync calendar modal, copy the Calendar URL

  2. In your calendar app, choose add/subscribe by URL (for example, "Add by URL" in Google Calendar or "Subscribe" in Apple Calendar)

  3. Paste the URL and confirm

Some calendar apps auto-update when Be Collective changes; others treat this like a one-time import. Check your calendar app’s settings.

Option 2: Download the iCalendar (.ics) file

  1. In the Sync calendar modal, click Download the ics file
  2. In your calendar app, choose import calendar and select the downloaded file

Option 3: Quick add (Apple or Google)

  1. Open Sync to personal calendar as above

  2. Under Quick add to Apple or Google Calendar, choose Apple or Google

  3. Follow the prompts (Apple downloads an .ics file; Google opens Google Calendar to confirm import)