How do I approve timesheets?

This article shows group managers how to approve timesheets generated to record volunteering for their group.

Timesheets are used to record your organisation's social impact and to verify volunteer activity. The hours your volunteers complete for a shift or task are shown on their social record so it's important to make sure the hours are correct.

Open timesheets from Summary

1. Open your group management page

2. Open the Summary tab

3. In Overview, under Timesheets, click Pending (or Approved)

Image (upload to HubSpot): Group Summary Overview — Timesheets Pending/Approved — timesheets-01-overview.png

Alternatively, open an opportunity and use the Timesheets tab within that opportunity.

Pending timesheets for your group will be shown by default. Here, you can edit and submit hours for timesheets that are pending or mark volunteers as a ‘no show’ if they did not turn up by clicking the ‘x’ circle button.

Tip

If you do not have time to review your group’s timesheets they are automatically submitted after 7 days.

You can also see all approved timesheets by clicking the Approved tab. This will be shown by default if you have no pending timesheets.

From here, you can edit any hours after they've been approved. This can be useful for correcting timesheets that have been auto-approved after 7 days without being reviewed first.

You can also remove a timesheet if needed by setting the time to 0 hours and 0 minutes. This will move the timesheet entry to the Absent tab.

If any volunteers have been marked absent in error, you can open the Absent tab and add hours and minutes accordingly.