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How do I apply as a team?

This article is for team leads — approved members of a volunteering group who want to apply for an opportunity on behalf of their team. You do not need to be a group administrator.

You can apply as a team when:

  • The opportunity is a published shift opportunity with Allow team applications? turned on
  • You are an approved member of a volunteering group (not the host organisation’s own group) that has endorsed the opportunity
  • Your group does not already have an active team application for that opportunity

See What is team volunteering? for how host approval and member links work.

Submit a team application

  1. Open the opportunity details page

  2. Click Apply as a team

  3. Under Your team's group, choose the group you are applying for (Select a group that has endorsed this opportunity if you belong to more than one)

  4. Under Choose a shift, pick a published shift and set Positions for your team

  5. If the host charges a team fee, enter a Billing email for whoever should receive the invoice (often finance or accounts payable, not necessarily you). You will also see an estimated Team fee on the form.

  6. Click Submit team application

You will see Team application submitted. Use View group team applications or Back to opportunity.

If the opportunity already shows Team application pending or Team application approved, use View team application or Manage team application instead of submitting again.

If you do not see Apply as a team

Apply as a team only appears when you are an approved member of at least one group that has endorsed the opportunity. If the button is missing, or the form says your group must have endorsed the opportunity:

  1. Check whether your group has endorsed the opportunity on its profile or opportunities feed — see How do I endorse an opportunity?
  2. If your group has not endorsed it yet, ask your group manager to endorse the opportunity, or ask the host organisation to send an endorsement request — see How do I request an endorsement from another group for an opportunity?

After you submit — manage the application

You can manage applications from:

  • My teams in the left navigation (applications you submitted as team lead), or
  • Your group’s Team volunteering tab in group management (if you manage the group)

While status is Pending review

  1. Open the team application

  2. Wait for the host to approve or decline

  3. To withdraw, click Withdraw team application, then Withdraw application

When status is Approved

  1. Open the team application

  2. Click Copy application link and share it with approved members of your group

  3. Under Members who applied, track who has applied and their status (Pending, Approved, Declined, Left)

  4. Use the fill summary (for example, X of Y positions approved, awaiting review, and open places) to see remaining capacity

Members must be approved members of your group to use the link. They complete their own application form — you do not approve them; the host does.

If the host enabled Charge teams?, the Payment section shows invoice status. Your team can keep recruiting and members can still be approved while an invoice is unpaid. An overdue invoice does not automatically cancel your reservation.

Cancel an approved reservation

If you need to release remaining reserved places:

  1. Open the team application

  2. Click Cancel team reservation

  3. Confirm with Release positions

Team members who are already approved by the host keep their place. Remaining reserved positions are released, the team application moves to Cancelled, and Copy application link is no longer available.

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